The agenda is the heart of any event, guiding attendees through all the planned activities. A well-configured agenda makes it easy to navigate and improves the audience experience. In this article, we'll show you how to effectively manage your event's agenda.
From this article you will learn:
How to add a new Program Point?-
What are the basic fields and settings of a Program Point?-
How to assign Speakers to sessions?-
How to manage Places (Spaces) on the agenda?
Step 1: How to add a new Program Point?
The agenda is managed in the organizer's panel, in the context of the selected event.
In the navigation menu on the left, under "Content", click "Program", which will redirect you directly to the agenda view.
In the upper right corner of the screen, above the table with the list of agenda items, you will find a square green button with a plus (+) icon. Click it to open the form for creating a new agenda item.
Step 2: Complete the basic information
In the form for creating a Program Point, you will find key fields that need to be completed:
Name: the title of your session, lecture or breakout. This is the main text that attendees will see.
Start/end date and time: Specify the exact time frame. The duration will be calculated automatically.
Description: A place for detailed information about a program item. You can include an executive summary, the goals of the workshop or the speaker's biography here.
Step 3: Managing Speakers
You can assign one or more speakers to each program item.
In the Program Point form, in the Basic Information section , you will find the field "Leaders" and "Speakers".
Click in the desired field and start typing the name of the person you want to add, then select him/her from the drop-down list.
Important: In order to assign a speaker, he or she must have previously been added to the event's participant database. You can do this under Participants > Participants, by clicking the green square button with a plus icon (+) to add a new person.
You can highlight the main speakers by assigning them the role Presenter. The other speakers will be visible as Speakers.
Step 4: Management of Spaces (Places).
If your event is stationary or hybrid, you can assign each session to a specific location.
In the Program Point form, under Location and Transmission, you will find the field "Location".
Select a predefined location (e.g. "Hall A", "Main Stage") from the drop-down list.
As with speakers, Venues must first be created in a dedicated tab. Go to Other> Venues and there add new locations using the green square button with the plus (+) icon.
FAQ
Can I add a speaker who is not yet on the list of participants?
Can I add a speaker who is not yet on the list of participants?
No. The speaker must first be added as a participant in the system. This will ensure that his profile is consistent across all modules of the platform.
What is the difference between a Presenter and a Speaker?
What is the difference between a Presenter and a Speaker?
Both roles apply to presenters, but the Leader is a featured role, intended for keynote speakers or panel moderators. Visually, Leaders can be presented more prominently on the agenda.
Do I need to assign a seat to each agenda item?
Do I need to assign a seat to each agenda item?
It is not required. This field is mainly useful for stationary and hybrid events. For purely online events or for program points such as "Coffee Break," you can leave this field blank.