๐๏ธ 1. Architecture and Configuration Basics
This is where you build the core structure of your event.
Organization โ Your parent account in Gridaly. It is the legal entity or brand responsible for managing multiple events, finances, and the administrator team. From the Organization level, you also manage domains, black and white lists, and cross-event paths.
Event โ A specific project (conference, trade fair, gala) created within an Organization. It has its own branding, attendee database, agenda, and unique settings.
Event Domain โ A unique URL (e.g., https://www.google.com/search?q=gala.gridaly.com) where the event website and attendee app are available.
Navigation โ The app's menu structure. Here, you decide which modules are visible to the attendee and in what order they appear in the menu.
Information โ The app's home screen (Dashboard). It contains key data: banner, date, quick access to the ticket, organizer info, and widgets (e.g., AI recommendations or meeting shortcuts).
Categories โ Global markers used to organize and group content within the system. They can be assigned to: Add-ons, Articles, Exhibitors, Groups, Products, Sessions, and Tickets.
Tags โ Flexible labels assigned to people or content, used for advanced segmentation and filtering. They can be assigned to: Articles, Attendees, Exhibitors, Schedule, Products, Posts, Sessions, and Speed Networking.
Dedicated App โ A standalone app with the organization's or event's branding, available for download in the App Store and Google Play. Learn more here.
Branding โ The visual identity of your event. How to set up event branding.
๐๏ธ 2. Tickets, Roles, and Access
Manage who attends your event and under what conditions.
Attendee โ A standard event user who, after registration, gains access to content, interactions, and networking. Introduction to attendee management.
Speaker โ A special role for people conducting sessions. Features an extended profile with a bio, linked directly to agenda items.
Tickets โ Define entry permissions and access to specific zones. Step-by-step guide to creating your first ticket.
Ticket Add-ons โ Additional services or products (e.g., catering, workshops, branded t-shirt) that enhance the basic offer. They can be paid (purchased during registration), free (requiring a selection), or built-in as an integral part of the ticket. Managing add-ons.
Vouchers โ A promotional tool for lowering prices or offering free tickets. Available as discount codes (entered manually) or automatic vouchers (e.g., "Buy X, get Y for free"). They can offer a percentage discount, a fixed amount discount, a new ticket price, or free entry. Creating vouchers and promotions.
Apple Pass / Google Pass โ A standard feature in Gridaly. A digital ticket in the smartphone wallet that allows for quick check-in without internet access and sends automatic event reminders.
QR Profile โ A personal attendee code used for quick contact exchange (networking) and confirming attendance at specific points (e.g., lunch pickup). Note: This is not the ticket QR code, but with the organizer's consent, it can also be used for event check-in.
๐ 3. Agenda and Education
Your substantive center and knowledge base.
Schedule โ The full event agenda. An interactive timetable of sessions, breaks, and workshops divided by days and tracks. More about the schedule.
Session โ A distinct part of an event organized on the Gridaly platform, providing a virtual space for a specific program activity, such as:
Live streaming โ Real-time presentations and broadcasts.
Video or audio playback โ Presenting pre-recorded materials.
Content presentation โ Sharing slides and multimedia materials.
Interaction โ Engaging tools like chat, Q&A, and polls.
Sessions can take place at a specific time (live) or be available on-demand (VOD), and access may be restricted to selected groups.
Session Library โ A repository of all sessions in one place. Perfect as a VOD base available after the event ends.
Speakers โ A public list of all experts appearing in the agenda, along with their bios.
Materials โ A digital file center (presentations, PDFs, links) shared by the organizer and exhibitors.
๐ค 4. Networking and Partner Exposure
Build relationships between attendees and businesses.
Networking โ A list of attendees that enables contact building. Can be divided into groups (e.g., by user roles).
Expo โ The central exhibition space of the event, bringing together profiles of all partners and exhibitors in one place. It is a digital touchpoint where attendees can explore offers and quickly establish business relationships.
Partners โ A list of logos divided into categories (e.g., Main Sponsor, Silver Sponsor) including links and descriptions.
Exhibitor โ A company with its own space (booth), products, and assigned staff for lead management.
Exhibitor Booth โ A partner's page used to present their offer, contact the team, or serve as a helpdesk.
Products โ A catalog of offers and items prepared by exhibitors, available for attendees to browse.
Social Wall โ The public event feed. A place for photos, posts, and quick polls from attendees and organizers.
๐ฎ 5. Interaction, Gamification, and Communication
Activate the community and stay in touch.
Gamification โ A system of tasks and badges that rewards attendees with points for activity on the platform. More on gamification.
Voting โ A contest module where attendees cast votes for selected projects, products, or startups.
Promotional Graphics โ A generator for personalized graphics ("I'll be there!"), making it easy for attendees to promote the event on social media. Generating promotional graphics.
Communication โ The dashboard for managing emails and notifications. Read more about communication tools here. These include:
System Emails โ Automatic messages (registration confirmations, invoices).
Email Campaigns โ Mass newsletters sent to selected attendee groups.
Push Notifications โ Short messages sent directly to users' phone screens, provided they have consented to push notifications. If consent is not given, messages are sent only to the app's internal notification center.
Notification Center โ The attendee's internal inbox within the app.
Form โ A tool for efficiently gathering additional information from attendees. It can be used for satisfaction surveys, collecting dietary preferences, interests, or any supplementary registrations.
Iframe โ The ability to embed external content (Google Maps, external forms, Miro boards) directly within the app.